Update Contact Details Across Your Entire Company Portfolio in One Workflow

The Challenge

When a business moves offices, rebrands, or restructures, the compliance implications multiply. Every registered entity needs its contact information updated in the Companies Register—and with large portfolios, that means performing the same lookup, verification, and update process dozens of times.

• Updating each company individually through the register portal is extremely time-consuming for large portfolios
• Each update requires the company’s contact IDs and ETag—manual retrieval for every entity adds hours of work
• Inconsistent updates across entities create compliance gaps and register inaccuracies
• Address changes must use verified NZ Post addresses with DPIDs to be accepted
• No centralised workflow means changes are tracked manually and errors go undetected

The Autohive Solution

Autohive coordinates contact updates across an entire company portfolio through a single automated workflow, handling all the API complexity—contact ID retrieval, ETag management, address validation—at scale.

Portfolio-Wide Contact Retrieval

Pull all registered contact records (addresses, phone numbers, email addresses) across your entire portfolio of entities in one workflow pass. Each contact record’s unique ID is captured automatically for use in targeted updates.

Batch Update Orchestration

Apply a contact change across all relevant entities systematically. Whether updating a registered office address after a relocation or changing a service address across a franchise network, Autohive executes each update with the correct contact IDs and ETags.

Address Validation at Scale

Every address update goes through the Companies Register address search to retrieve a verified NZ Post address with DPID before submission—ensuring every entity’s update is accepted on the first attempt, regardless of volume.

Benefits

• Save days of manual register work - What would take hours per entity is done across the entire portfolio in one workflow
• Guarantee consistency - Every entity receives the same verified, standardised contact update simultaneously
• Eliminate update errors - Contact IDs and ETags are managed automatically for every company in the portfolio
• Scale without limits - Whether managing 10 or 100 registered companies, the workflow handles the same complexity
• Maintain audit trails - Every update is logged with confirmation details for compliance documentation

How It Works

1. Define the portfolio - Provide Autohive with the list of NZBNs for all entities requiring updates
2. Retrieve current contacts - For each entity, Autohive pulls all registered contact records and captures contact IDs and ETags
3. Validate the new address or contact - Run the new address through the register’s address search to obtain a verified NZ Post address with DPID
4. Execute updates across all entities - Autohive submits the verified contact update to each company in the portfolio, applying the correct IDs and ETags
5. Monitor and handle exceptions - Any failed updates are flagged for review; successful updates are confirmed
6. Log all changes - Generate a complete record of all contact updates across the portfolio for compliance reporting

Getting Started

1. Sign up at app.autohive.com
2. Connect the Companies Register integration from the marketplace
3. Build your portfolio update workflow with your list of company NZBNs
4. Configure contact update logic and deploy across your entities

Learn more about the Companies Register integration.