The Challenge
Capacity planning in professional services is only as good as the data behind it. But time logging in GUIDEcx is almost universally inconsistent: engineers forget to log hours at the end of the day, consultants estimate rather than record, and project managers have no reliable baseline to work from. The result:
- No accurate picture of which customers and projects consume the most resources
- Understaffed projects aren’t identified until deadlines are already slipping
- Billing and invoicing rely on estimates rather than actual tracked time
- Executive resource planning is based on gut feel rather than data
- High-effort accounts are invisible until team members burn out
The challenge isn’t that teams don’t care about tracking time — it’s that the process of doing it manually is too easy to skip.
The Autohive Solution
Autohive’s GUIDEcx integration removes the dependency on human memory by logging time automatically as work happens. Every task completion, phase transition, and project milestone generates an accurate time entry in GUIDEcx — without anyone remembering to do it.
Automatic Time Logging on Task Completion
When a team member marks a task as complete, the agent automatically logs the time worked against that task in GUIDEcx. No end-of-day time entry required; the record is created the moment the work is done.
Project-Level Time Aggregation
Time entries are logged at both the task level and the project level, giving you complete visibility into total hours per customer and per project phase — enabling accurate profitability analysis.
Resource Imbalance Detection
With reliable time data in place, the agent can query GUIDEcx time records to identify customers and projects that consistently consume above-average resources. Teams receive early warnings before those projects become unmanageable.
Benefits
- Always-accurate time records — logged automatically without relying on team member discipline
- Early resource warnings — identify high-consumption accounts before they miss deadlines
- Better billing accuracy — invoice based on actual recorded hours rather than estimates
- Improved team planning — rebalance assignments based on real workload data, not assumptions
- Executive visibility — leadership has on-demand access to resource consumption by customer, project, and phase
How It Works
- Task completed — A team member marks a task as done in GUIDEcx
- Time logged — The agent automatically records the hours worked against the task and its parent project
- Records aggregated — Time entries accumulate across all tasks and phases for each customer project
- Consumption queried — The agent periodically queries time records to identify which customers and projects are consuming the most resources
- Alerts triggered — When a project exceeds expected hours thresholds, the agent flags it for team lead review and suggests rebalancing options
Getting Started
- Sign up at app.autohive.com
- Connect your GUIDEcx account from the Autohive marketplace
- Configure time logging rules and resource threshold alerts
- Deploy your agent and get accurate capacity data from day one
