Harvest

Cut Invoice Preparation Time from Hours to Minutes

Automatically aggregate billable hours and generate accurate client invoices directly from Harvest time tracking data, eliminating manual compilation and billing errors

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Painpoint

Finance teams spend hours manually compiling time entries from Harvest into invoicing systems, introducing errors, delaying client billing, and creating cash flow problems that damage business operations.

Autohive solution

Autohive automatically aggregates billable hours by client and project from Harvest, matches them to invoicing systems, and generates accurate invoices that can be reviewed and sent in minutes instead of hours.

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The Challenge

The last mile between completed work and paid invoices creates significant operational friction and financial strain:

  • Manual compilation overhead - Accountants spend 3-6 hours per billing cycle manually exporting Harvest data, categorizing entries, and transferring to invoicing systems
  • Billing errors and disputes - Manual data entry introduces mistakes in hours, rates, or project categorization, leading to client disputes and payment delays
  • Delayed invoicing - The administrative burden means invoices go out days or weeks after month-end, directly impacting cash flow
  • Inconsistent billing cycles - Some clients get invoiced promptly while others slip through the cracks, creating uneven revenue recognition
  • Missing billable items - In the manual chaos, miscellaneous charges, expenses, or small project additions don’t make it onto invoices, leaving money on the table

For professional services firms operating on billable hours, every day of delayed invoicing is a day of delayed payment. Cash flow suffers, accounting teams burn out, and clients receive inconsistent billing experiences.

The Autohive Solution

Autohive creates a direct, automated pipeline from completed work in Harvest to ready-to-send invoices in your billing system, eliminating manual steps and accelerating cash collection.

Automatic Time Entry Aggregation

At billing cycle triggers (end of month, bi-weekly, project milestones), Autohive automatically pulls all billable time entries from Harvest, organized by client, project, and task categories matching your invoice structure.

Smart Rate and Category Mapping

The integration intelligently maps Harvest projects and tasks to your invoice line items, applying correct billing rates, tax treatments, and client-specific terms. Custom rate cards and billing arrangements are automatically applied.

Multi-System Invoice Generation

Generated invoice data flows directly to your invoicing platform (QuickBooks, Xero, FreshBooks, custom systems), creating draft invoices that are accurate, complete, and ready for final review—in minutes, not hours.

Automated Client Communication

Once approved, invoices can be automatically sent to clients with personalized messaging, payment links, and all supporting documentation. Clients receive professional, timely invoices that encourage prompt payment.

Benefits

  • Reduce invoice preparation time by 90% - What took 6 hours now takes 30 minutes of review time
  • Eliminate billing errors - Automated data transfer prevents transcription mistakes and missing entries
  • Accelerate cash flow - Invoice clients 5-10 days faster each billing cycle, directly improving working capital
  • Improve DSO (Days Sales Outstanding) - Timely, accurate invoices get paid faster than delayed, error-prone ones
  • Free accounting team capacity - Eliminate repetitive manual work so finance focuses on analysis and strategy instead of data entry
  • Ensure billing completeness - Automated systems don’t forget miscellaneous charges or small project additions

How It Works

  1. Connect Harvest to your invoicing platform - Link Harvest time tracking with QuickBooks, Xero, FreshBooks, or your custom billing system

  2. Map projects and rates - Define how Harvest projects, tasks, and team members map to invoice line items and billing rates

  3. Set billing cycle triggers - Configure when invoice generation happens (monthly, bi-weekly, project completion, custom schedules)

  4. Automated aggregation runs - At trigger times, Autohive pulls all billable Harvest entries, applies rates and categorization rules, and creates draft invoices

  5. Review and approve - Finance team receives notification with draft invoices for quick review (not manual creation)

  6. Automatic client delivery - Approved invoices are sent to clients with payment instructions, tracking links, and supporting time entry details

Getting Started

  1. Sign up at app.autohive.com
  2. Connect your Harvest integration from the marketplace
  3. Link your invoicing platform (QuickBooks, Xero, FreshBooks, or custom API)
  4. Configure project-to-invoice mappings and billing rates
  5. Set up billing cycle automation and approval workflows
  6. Deploy and watch invoices generate automatically from your Harvest time data
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