The Challenge
Remote and distributed teams face unique time tracking challenges that drain productivity and revenue:
- Inconsistent logging habits - Team members across time zones forget to track time or log hours days later from memory
- Context switching overhead - Developers and consultants working on multiple projects lose billable minutes manually starting and stopping timers
- Manual reconciliation nightmares - Managers spend hours cross-referencing calendars, project management tools, and incomplete time entries
- Lost billable hours - Studies show knowledge workers under-report billable time by 15-25% when relying on manual tracking
- Billing disputes - Clients question invoices when time entries don’t align with meeting schedules or project milestones
When your team is distributed across locations and working asynchronously, these problems multiply. The administrative burden falls on both individual contributors (who resent time tracking) and managers (who can’t trust the data).
The Autohive Solution
Autohive transforms Harvest into an intelligent time capture system that works in the background, automatically syncing with your team’s existing workflows.
Automatic Calendar-Based Time Entries
The integration monitors your team’s calendars and automatically creates Harvest time entries when events match specific project or client patterns. A 90-minute client call becomes a logged time entry without anyone clicking a timer.
Project Management System Sync
When developers move tasks in Jira, update tickets in Linear, or change status in Asana, Autohive triggers corresponding Harvest time entries. Time tracking becomes a byproduct of normal project work instead of extra administrative overhead.
Smart Manual Triggers
For work that doesn’t fit calendar events or ticketing systems, team members can trigger time entries through Slack commands, email, or custom webhooks—capturing hours in seconds without leaving their workflow.
Real-Time Visibility Dashboard
Managers gain real-time visibility into who’s working on what, with automatic alerts when team members haven’t logged hours for active projects. This enables proactive check-ins rather than end-of-week scrambles.
Benefits
- Capture 15-25% more billable hours - Automatic tracking ensures no work goes unrecorded, directly increasing revenue
- Save 3-5 hours per week per person - Eliminate manual time entry, timer management, and end-of-week timesheet reconciliation
- Improve billing accuracy and client trust - Time entries aligned with calendars and project milestones reduce disputes and payment delays
- Real-time project insights - Know immediately if projects are over budget or team members are over-allocated, enabling faster course correction
- Reduce administrative burden - Managers stop chasing team members for timesheets and manually cross-checking entries
How It Works
Connect your systems - Link Harvest with your calendar (Google Calendar, Outlook), project management tools (Jira, Asana, Linear), and communication platforms (Slack)
Define automation rules - Set patterns like “Create Harvest entry for all calendar events tagged #ClientName” or “Log time when Jira ticket moves to In Progress”
Automatic capture begins - Autohive monitors your connected systems and creates, updates, or stops Harvest time entries based on real team activity
Review and approve - Team members receive daily summaries of auto-logged time for quick review and adjustment if needed
Generate accurate invoices - Your Harvest data now reflects actual work, ready for precise client billing without manual cleanup
Getting Started
- Sign up at app.autohive.com
- Connect your Harvest integration from the marketplace
- Link your calendar and project management systems
- Configure automation rules for your projects and clients
- Deploy your time tracking automation and watch hours automatically appear in Harvest
