The Challenge
Time tracking data quality problems create cascading operational and financial consequences:
- Late error discovery - Teams find problems during month-end closing when correcting them requires chasing down team members about work from weeks ago
- Billing embarrassments - Invoices containing obvious errors (15-hour days, wrong projects, duplicate entries) damage client trust and professionalism
- Compliance violations - Labor law requires accurate time records, but gaps and anomalies go unnoticed until audit time
- Manual audit overhead - Finance teams manually review hundreds of time entries looking for mistakes, a time-consuming process prone to missing subtle problems
- Revenue leakage - Unbilled time that should have been billable (wrong project assignment, missing client tag) quietly disappears from invoices
A typical mid-size professional services firm processes 1,000-3,000 time entries per month. Manual review catches only the most obvious problems, while subtle errors compound over time.
The Autohive Solution
Autohive transforms time entry quality control from reactive manual review to proactive automated monitoring that catches problems immediately.
Real-Time Anomaly Detection
The system continuously analyzes incoming Harvest time entries against configurable business rules, flagging entries that violate policies like “daily hours exceed 10,” “non-billable time on billable project,” or “weekend logging without approval.”
Intelligent Gap Identification
Missing time entries are just as problematic as incorrect ones. Autohive monitors expected logging patterns and alerts when team members have suspicious gaps—no entries during business days, missing project assignments during scheduled meetings, or periods with zero logged hours when other systems show activity.
Automated Correction Workflows
When problems are detected, the system doesn’t just flag them—it creates correction tasks assigned to the right people (the employee, their manager, finance team), includes relevant context, and tracks resolution. Problems get fixed while details are fresh, not weeks later.
Compliance Rule Enforcement
Configure labor regulation compliance rules specific to your jurisdiction: maximum daily hours, required breaks, overtime thresholds, or project code requirements. The system prevents violations from reaching payroll or invoicing systems.
Benefits
- Eliminate billing errors - Catch and fix time entry mistakes before they appear on client invoices
- Reduce month-end closing time by 40% - Continuous validation means fewer surprises and corrections during final processing
- Ensure labor law compliance - Automated monitoring prevents regulatory violations and creates audit trails
- Improve data quality - Team members correct entries while work is fresh instead of reconstructing from memory weeks later
- Prevent revenue leakage - Missing billable time gets flagged and captured instead of silently disappearing
- Free finance team capacity - Automated quality control replaces hours of manual timesheet review
How It Works
Define validation rules - Configure business rules for acceptable time entries: maximum daily hours, required project assignments, billable/non-billable logic, compliance requirements
Set up monitoring - Autohive begins continuous analysis of all incoming Harvest time entries against your validation rules
Automatic flagging - When entries violate rules or anomalies are detected, the system creates alerts with specific details about what’s wrong
Correction workflow activation - Flagged entries generate tasks assigned to appropriate people (employee, manager, finance) with context and correction instructions
Resolution tracking - The system monitors whether flagged entries are corrected, escalating if issues remain unresolved
Quality reporting - Generate reports showing time entry quality trends, common error types, and compliance status for audit purposes
Getting Started
- Sign up at app.autohive.com
- Connect your Harvest integration from the marketplace
- Define your time entry validation rules and compliance requirements
- Configure correction workflows and notification routing
- Deploy automated auditing and watch time entry quality improve immediately
