The Challenge
Every business depends on contracts — NDAs before partnerships, service agreements before project kickoffs, employment contracts before new hires start. But the process of distributing these documents, tracking who has signed, and following up with outstanding signers eats up hours of administrative time each week.
- Manually preparing and sending contracts to multiple parties introduces delays
- Tracking signing status across email threads and separate platforms is fragmented and unreliable
- Missing signatures on time-sensitive agreements can stall deals, delay onboarding, or create legal exposure
- Administrative staff spend significant time on follow-ups that could be automated
The Autohive Solution
With Autohive agents connected to Lumin PDF, your entire contract signing workflow runs automatically from the moment a business event occurs.
Event-Triggered Signature Requests
Agents automatically detect business triggers — a new client added to your CRM, a vendor record created, a job offer approved in your HR system — and immediately dispatch signature requests to the appropriate parties without any manual intervention.
Intelligent Document Routing
Each signature request is sent to the correct signers in the right order. Whether you need sequential signing (one after another) or simultaneous requests, your Autohive agent handles the routing based on your workflow rules.
Real-Time Status Monitoring
Instead of manually checking whether a contract has been signed, agents continuously monitor signing progress and can surface status updates in your preferred channel — whether that’s a Slack message, a CRM update, or a dashboard entry.
Benefits
- Eliminate distribution delays — Contracts go out the moment the triggering event occurs, not hours or days later
- Remove administrative burden — No more manually preparing, sending, and tracking individual signature requests
- Accelerate deal velocity — Faster document distribution means faster signatures and faster revenue recognition
- Reduce errors — Automated routing ensures the right document goes to the right signer every time
- Full audit trail — Every step of the signing process is logged for compliance and dispute resolution
How It Works
- Trigger detected — An Autohive agent monitors your connected systems for business events that require a contract
- Document prepared — The agent selects the appropriate Lumin PDF template and populates it with relevant data
- Signature request dispatched — The agent sends signing requests to all required parties automatically
- Progress tracked — Status is monitored continuously and surfaced through your preferred channels
- Completion confirmed — Once all signatures are collected, the agent retrieves the completed document and updates your records
Getting Started
- Sign up at app.autohive.com
- Connect Lumin PDF from the Autohive marketplace
- Configure your contract-triggering business events
- Define your document templates and signer routing rules
- Deploy your agents and watch contracts execute themselves
