The Challenge
Once a contract is signed, the work doesn’t stop. Someone needs to download the signed document, file it in the correct folder, update the relevant system of record, and ensure the audit trail is preserved. In organizations handling high volumes of contracts, this post-signature housekeeping becomes a significant and often overlooked operational burden.
- Manually downloading signed documents from email or signing platforms is repetitive and time-consuming
- Inconsistent filing practices create difficulty locating agreements during audits or disputes
- Missing or disorganized signed documents create compliance gaps in regulated industries
- Audit trails stored separately from the documents themselves complicate legal defensibility
The Autohive Solution
Autohive agents complete the contract lifecycle by automatically retrieving and archiving every executed agreement the moment all signatures are in place.
Automatic Download on Completion
The moment Lumin PDF signals that all required signatures have been collected, the Autohive agent retrieves the final PDF — complete with authentication metadata — without any human prompt.
Systematic Storage Integration
Agents deposit each signed document into its correct destination: a specific Google Drive folder, a SharePoint library, an S3 bucket, or any other connected storage system. Naming conventions, folder structures, and metadata tagging all follow your defined rules.
System of Record Updates
Beyond just saving the file, agents update the relevant records in your CRM, contract management system, or HR platform to reflect that the agreement is fully executed — closing the loop on the entire signing workflow.
Benefits
- Eliminate manual download and filing — Every signed document is captured and stored automatically
- Ensure zero documents are missed — Systematic archival guarantees complete coverage regardless of volume
- Accelerate audit readiness — All signed agreements are consistently organized and instantly retrievable
- Maintain legal defensibility — Full authentication records and audit trails are preserved alongside each document
- Meet compliance requirements — Financial services, legal, and HR teams can demonstrate systematic, complete record-keeping
How It Works
- Completion detection — The agent monitors Lumin PDF for signature completion events across all active requests
- Document retrieval — Once all parties have signed, the agent immediately downloads the completed PDF and its authentication record
- Storage routing — The agent files the document in the correct destination based on document type, client, or other configured criteria
- Metadata application — Relevant metadata (client name, agreement type, execution date) is tagged for easy future retrieval
- Record updates — Connected systems (CRM, HRIS, contract database) are updated to reflect the fully executed status
Getting Started
- Sign up at app.autohive.com
- Connect Lumin PDF from the Autohive marketplace
- Connect your storage destination (Google Drive, SharePoint, S3, etc.)
- Configure your folder structure, naming conventions, and metadata rules
- Deploy your agent and ensure every signed agreement is automatically captured and preserved
