The Challenge
Leave planning is rarely treated as a strategic activity until a gap appears. By the time HR or project managers notice a coverage problem, it’s often too late to arrange adequate cover without disrupting delivery.
- Leave balance data is locked in ProjectWorks and not surfaced proactively to managers
- Coverage gaps during peak leave periods (holidays, summer breaks) are only identified after project risk has already increased
- Tracking leave balances manually for large teams is error-prone and time-intensive
- Workforce composition changes aren’t reflected quickly in resourcing forecasts
- Managers lack the data to have proactive conversations with team members about leave planning
The Autohive Solution
Autohive connects to ProjectWorks to automate leave tracking and headcount forecasting—turning reactive gap management into proactive workforce planning.
Automated Leave Balance Monitoring
Pull leave balance data for all team members on a regular schedule. Identify employees whose balances are running low and trigger alerts to HR or team leads before the situation becomes a compliance or morale issue.
Coverage Gap Detection
Cross-reference approved leave requests with project resourcing plans. Automatically surface periods where leave commitments create under-staffing risk on active projects, giving managers time to arrange cover in advance.
Headcount Forecasting
Combine leave request history, current team composition, and posting data to generate rolling headcount forecasts. Understand how your available workforce changes week-by-week across the planning horizon.
Peak Period Planning Support
Identify and flag periods where multiple team members have overlapping leave requests on the same projects or practice areas. Generate reports that help HR and operations teams manage leave approvals with delivery capacity in mind.
Benefits
- Proactive gap management - Identify coverage issues weeks in advance, not the day before delivery is at risk
- Better leave policy compliance - Ensure team members take leave before balances lapse with automated reminders
- Accurate workforce forecasts - Build resourcing plans that reflect real team availability, not theoretical headcount
- Reduced managerial burden - Eliminate weekly manual checks on leave balances and coverage
- Improved team satisfaction - Help employees plan leave in a way that works for both them and the business
How It Works
- Connect ProjectWorks - Authorize the ProjectWorks integration in your Autohive workspace
- Configure monitoring rules - Define thresholds for low leave balances and coverage gap risk levels
- Schedule automated pulls - Set regular retrieval of leave request and balance data
- Generate forecasts - Produce rolling headcount availability reports for the planning horizon
- Alert and report - Notify HR and project managers of emerging gaps with enough lead time to act
Getting Started
- Sign up at app.autohive.com
- Connect ProjectWorks from the marketplace
- Configure your leave and headcount planning automation
- Deploy your workforce planning agents and stop reacting to gaps after they form
Learn more about the ProjectWorks integration and all the ways it can streamline your professional services operations.
