The Challenge
Managing team capacity across multiple projects is one of the most complex tasks for professional services firms. When resource data lives in spreadsheets or requires manual updates, managers are always working with outdated information.
- Difficulty identifying which team members are over-committed before it becomes a problem
- No real-time view of leave requests alongside project assignments
- Manual reconciliation of timesheet data against resourcing bookings takes hours each week
- Over-allocation goes unnoticed until deadlines are missed or team members burn out
The Autohive Solution
Autohive connects directly to ProjectWorks to automate capacity monitoring and surface actionable insights before resource conflicts escalate.
Real-Time Resourcing Visibility
Pull live resourcing booking data across all projects and team members. See who is allocated, at what percentage, and across which project modules—without logging into ProjectWorks manually.
Automated Over-Allocation Alerts
Set thresholds for acceptable allocation levels. When a team member exceeds capacity, an automated workflow flags the issue and notifies the relevant project manager with suggested rebalancing options.
Leave and Timesheet Integration
Cross-reference approved leave requests with existing resourcing bookings to automatically identify coverage gaps. Combine this with timesheet data to understand actual utilization versus planned allocation.
Benefits
- Proactive capacity management - Catch over-allocation before it impacts project delivery
- Reduced manual effort - Eliminate weekly spreadsheet reconciliation and manual status checks
- Better team wellbeing - Prevent burnout by maintaining sustainable workloads
- Improved project predictability - Make resourcing decisions based on real data, not guesswork
- Faster rebalancing - Get actionable suggestions instead of discovering problems after the fact
How It Works
- Connect ProjectWorks - Authorize the ProjectWorks integration in your Autohive workspace
- Configure capacity thresholds - Define what over-allocation means for your team (e.g., >100% or >90% allocation)
- Schedule monitoring - Set automated checks to run daily or trigger on booking changes
- Receive alerts - Get notified when team members exceed thresholds with context on which projects are contributing
- Review and rebalance - Use the flagged data to reassign tasks, adjust timelines, or bring in additional resources
Getting Started
- Sign up at app.autohive.com
- Connect ProjectWorks from the marketplace
- Configure your capacity monitoring automation
- Deploy your resource planning agents
Learn more about the ProjectWorks integration and all the ways it can streamline your professional services operations.
