The Challenge
Manual timesheet collection and expense claim processing is a drain on administrative teams. For professional services firms billing by the hour, delays and errors in this process directly impact revenue.
- Chasing team members for late timesheet submissions eats up management time each week
- Manual data entry across timesheets and expense claims introduces errors
- Validating timesheet entries against project task assignments requires cross-referencing multiple systems
- Generating expense summaries for billing or reimbursement is time-consuming and error-prone
- Poor audit trails make it difficult to resolve disputes or pass financial reviews
The Autohive Solution
Autohive connects to ProjectWorks to fully automate the timesheet collection and expense processing pipeline—from submission through to billing-ready summaries.
Automated Timesheet Aggregation
Pull submitted timesheets across all projects and team members on a schedule. Aggregate hours by project, module, task, and employee without any manual exports or copy-paste operations.
Entry Validation Against Task Assignments
Automatically cross-reference timesheet entries against assigned tasks in ProjectWorks. Flag entries where hours were logged against tasks the user isn’t assigned to, or where logged hours exceed expected allocations.
Expense Claim Processing
Retrieve and categorize expense claims linked to projects. Generate consolidated summaries grouped by project, cost code, or employee—ready for billing or reimbursement approval workflows.
Audit Trail Generation
Create a structured, auditable record of all timesheet and expense data processed. Maintain a history that satisfies financial review requirements without additional manual documentation.
Benefits
- Faster billing cycles - Timesheets are validated and ready for invoicing without manual intervention
- Reduced errors - Automated validation catches mismatched entries before they reach the invoice
- Improved compliance - Consistent audit trails for every timesheet and expense claim processed
- Less administrative overhead - Free up finance and operations staff from repetitive data tasks
- Better reimbursement speed - Employees receive faster expense reimbursement when processing is automated
How It Works
- Connect ProjectWorks - Authorize the ProjectWorks integration in your Autohive workspace
- Schedule timesheet pulls - Set automated retrieval to run at the end of each day or pay period
- Configure validation rules - Define which conditions should flag a timesheet entry for review
- Generate summaries - Automatically produce billing-ready or reimbursement-ready expense reports
- Route for approval - Send validated summaries to finance leads or project managers for sign-off
Getting Started
- Sign up at app.autohive.com
- Connect ProjectWorks from the marketplace
- Configure your timesheet and expense automation workflows
- Deploy your agents and reclaim hours lost to manual processing
Learn more about the ProjectWorks integration and all the ways it can streamline your professional services operations.
