The Challenge
Accounts payable teams processing supplier invoices face recurring pain points that slow down business operations:
- Manual data entry bottlenecks: Each invoice requires manual entry into Xero, consuming valuable time and creating processing delays
- Payment matching complexity: Reconciling bank transactions with purchase bills is tedious and error-prone
- Limited visibility: Without automated status updates, tracking which invoices are paid, pending, or overdue requires constant manual checks
- Delayed payment cycles: Manual processing slows down payment approvals, risking late fees and damaged supplier relationships
- Error-prone workflows: Double-entry increases the risk of data discrepancies, duplicate payments, and accounting inaccuracies
The Autohive Solution
Autohive transforms invoice processing from a manual chore into an automated, error-free workflow that runs continuously in the background.
Automated Purchase Bill Retrieval
Autohive retrieves purchase bills directly from Xero, capturing all invoice details including amounts, due dates, supplier information, and line items. This eliminates the need for manual searches and provides instant access to invoice data for downstream workflows.
Intelligent Payment Matching
The integration automatically matches bank transactions against outstanding purchase bills, identifying which invoices have been paid and updating their status in Xero. This ensures your financial records stay accurate without manual reconciliation work.
Real-Time Status Updates
Payment statuses are updated automatically as transactions are processed, giving your team instant visibility into which invoices are paid, pending approval, or overdue—without logging into Xero repeatedly.
Benefits
- Save hours weekly - Eliminate repetitive data entry and manual reconciliation tasks, freeing your team for strategic work
- Faster payment cycles - Accelerate invoice processing and approvals, improving supplier relationships and cash flow management
- Eliminate errors - Automated matching removes the risk of duplicate payments, missed invoices, and reconciliation discrepancies
- Complete visibility - Real-time payment status tracking provides instant insights without manual reporting
- Scalable operations - Handle increasing invoice volumes without hiring additional accounts payable staff
How It Works
- Retrieve invoices - Autohive pulls purchase bills from Xero automatically, capturing all invoice details and metadata
- Match transactions - Bank transactions are compared against outstanding bills, identifying payments and partial payments
- Update statuses - Payment statuses are synchronized in Xero in real-time, ensuring accurate financial records
- Trigger workflows - Automated alerts notify teams of overdue invoices, payment confirmations, or exceptions requiring attention
Getting Started
- Sign up at app.autohive.com
- Connect your Xero integration from the marketplace
- Configure your invoice processing workflow with automated matching rules
- Deploy your agents and let automation handle the repetitive work
